Small-to-medium sized businesses (SMBs) face a number of unique challenges in regards to growth and success, not the least of which is security. Cybertheft is a relatively new concern which makes news when it affects large scale corporations—but a recent report from shows that 43 percent of phishing schemes are aimed at small businesses.

According to the U.S. National Cyber Security Alliance only 40 percent of them remain up and running six months after a cyberattack, while the rest are forced to close their doors.

The best way to reduce the risk of a data breach is by identifying all areas of vulnerability, including multifunction print devices. When it comes time to upgrade your equipment, be sure to look for the following security features, designed to protect your information from a number of common threats.  


Sensitive data travelling across your network on its way to or from your printer can easily be intercepted by hackers. Data encryption solutions prevent access by effectively scrambling information, ensuring it remains protected.

User Authentication

Documents left unattended in the printer tray may be read, copied or stolen by anyone passing by. Choose a printer that enables user authentication which requires individuals to input a security PIN code or swipe card at the printer before documents are printed and released.

Password Protection

Scan hardcopy documents to digital files where they can be securely stored and password protected.  

Print Monitoring

Create an audit trail to ensure compliance with industry regulations, and to keep track of who uses each printer, when, and for what purpose.

Cloud Automation

The cloud has revolutionized a number of office processes but it’s only effective when the proper security measures are in place. Prevent users from scanning sensitive data to unauthorized cloud applications by automating cloud-to-device workflows within your organization.

Restricted Scanning Capabilities

Unrestricted scanning leaves data unprotected and vulnerable. The right MFP will allow you to password protect files so that only authorized users can access the information.

Data Clearing 

As a vital component in your office network, your MFP requires the same consideration given to all other devices that contain a hard drive. Opt for a printer that is capable of periodically deleting unnecessary stored data using approved algorithms for data clearing.

Keep your sensitive data safe by choosing the right MFP, with enhanced security features and solutions. Download our free MFP Buyer’s Guide to help you make the right choice for your business.