Managed Print encompasses a wide variety of print services designed to enhance your print environment and save you money. Many companies wonder though, “do we have to replace our printers to take advantage of MPS?” The short answer is “no” – but there are some factors to take into consideration. Read on to learn more.

Getting Started with MPS

Before an MPS provider makes any recommendations about your print environment, they will conduct a print audit. This process tracks your printer usage to gain a better understanding of your print needs and determine your actual cost of print. This information is imperative for making recommendations that will benefit your company.

Understanding Print Costs

Even though your printers may seem to be working just fine, they could be costing you more than you realize. An MPS provider will typically calculate the cost-per-page or similar metric so you can see what each printer is actually costing you. This takes into factors including:

  • Usage
  • Supply costs
  • Electricity costs
  • Maintenance and repair expenses
  • Downtime/lost productivity and revenue

This cost can be compared to the cost of replacing the printer and the cost-per-page of the new printer, so you can make an informed decision about printer replacement.

Replacing Printers

After an MPS provider conducts their print audit and performs their necessary calculations, they will also discuss your goals and budget, before formulating a plan for your print environment. This plan may – or may not! – involve replacing some of your printers. Typically, the goal is to leverage your existing printers to get the most value out of them, while replacing aging or costly printers with more cost-effective models over time. This way, you’re getting the most out of your print environment, while staying within your budget.

It’s important to remember that when you work with an MPS provider, it’s a partnership, and the goal is to make your print environment work better for your business and create cost transparency. By conducting a print audit, analyzing your print costs, and discussing your goals, an MPS provider will work with you to devise a plan that works for you.

Wondering if Managed Print Services could work for your business? Try our Print Services Estimator, or give us a call and we’d be pleased to answer any questions you may have!

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