If you take a look around your office, do you see a collection of printers, fax machines, and scanners taking up room in your office? Many businesses have replaced their standalone devices with a single device that can do it all – the multifunction printer (MFP). MFPs do all the major print functions, and many have other capabilities as well, making it a wise investment for many businesses. How do you know which device is right for your company? Consider these factors.

1. What are your current and future print needs?

When you’re buying or leasing a new MFP, think about how you use your current print devices. Could you benefit from other features like scanning to email or the cloud? Look not only at how you use the printer today, but how you intend to use it in the future as your business grows, to get the most out of your investment.

Consider the ease of use of the machine, as well as what tutorials, training, and help features are available. After all, if it’s too difficult to use certain features, they will go unused.

2. What sizes and features do you need for your documents?

The type of printer you choose will determine the types and sizes of paper you can use. If your office prints mainly standard documents on regular paper, it might make sense to get a smaller, less expensive A4 device. However, if you regularly need larger prints on a variety of paper types, investing in an A3 device can save you from outsourcing.

Both types of printers can also come equipped with a variety of finishing techniques, such as collating and stapling. Think about if you’ll use these features before purchasing or leasing.

3. Is it secure?

Hackers know the MFP is often the weakest device on the network. If your printer is breached, your valuable and sensitive data can be compromised. Your new MFP should use encryption and user authentication, be easy to update, and be scalable to your security needs as your business grows.

Printing, scanning, and faxing are essential tasks in the modern office, but no longer require a separate device for each. Choosing a modern MFP can save your business time and money. If you’re considering a new MFP for your office, give one of our team members a call and we’d be pleased to provide you with a quote or answer any questions you may have.

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