The TDSIT Blog

4 Reasons Why Your Business Should Move to the Cloud

Posted by Tim Stanley on Thu, Nov 30, 2017 @ 02:18 PM

cloud_computing.jpgA simple definition for cloud computing is using the Internet to store and access data and software versus relying on your computer's hard drive to access this information. As you can imagine, the benefits that the cloud provides can allow you to enhance the way that your business operates. 

Here are several key ways that cloud computing will allow you to take your business to the next level:

Provides Cost Savings

Prudent business owners are always looking for ways to trim costs. Since you'll no longer need servers when moving to the cloud, you can eliminate the maintenance costs, staffing costs, replacement costs, and infrastructure costs associated with having servers. Further, cost savings can be realized by taking advantage of a "pay as you go" cloud services model, which will ensure that you never pay for more than you need.

Evolves with Your Business

A common concern for SMB owners is if they'll have enough computing power and capacity to support the needs of their business. The cloud alleviates this concern as it's designed to expand as your company's needs evolve, allowing you to focus on growing your business. 

Improves Accessibility 

By definition, files and software stored on the cloud are accessed via the Internet, making this critical information accessible from any location which is key to improving productivity and collaboration, especially if your organization has employees that work remotely.  

Strengthens Security

Security is hot topic among business owners, and the cloud can help to strengthen security for your organization in two ways. First, since the cloud serves as the ultimate backup system with multiple backups and redundancies built into its data system, moving to the cloud will minimize your risk of hardware failure and file loss. Second, cloud users benefit from having a team of security professionals that stay up-to-date on the latest threat environment to keep data safe from hackers and malicious cyber criminals. 

The way you store your data matters more now than ever before, and cloud computing can provide you with a secure solution while also reducing costs and improving productivity. 

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Tags: the cloud

Technology Trends for 2015 and Beyond

Posted by Tim Stanley on Thu, Jan 08, 2015 @ 12:29 PM

technology trends for 2015 and beyondThis is the time of year we reflect on our past business successes and look ahead to the trends that will shape the business world in 2015. IT research and advisory group Gartner, Inc. has recently released their annual list of the top technology trends to watch in the coming year.  The list examines some of the top trends that will shape our industry moving forward. While some old standbys like the continued growth of the cloud are on the list, this year features some exciting new changes on the horizon. Here’s a look at some of the top technology trends to watch out for in the coming new year.

1.  Mobile Growth Continues

Mobile use will continue to grow in the coming years as more devices come online. Gartner predicts an increased use of mobile devices that will boost the need for servicing the mobile user in a variety of contexts and environments, including the ability to support printing!

2.  The Internet of “Things”

With ever increasing complex data streams and the digitization of everything from audio files to movies to online teleconferencing the Internet of things is the latest emerging trend to watch. Four basic usage models have emerged – Manage, Monetize, Operate and Extend.

3.  Social Media Continues to Drive Business

Content is still king. Social media use has continued to expand in the past several years and it has changed the way we communicate, share information and conduct business. This trend will continue as new platforms emerge and older models evolve.

4.  Cloud/Client Computing

Mobile use is growing and as a result so is cloud computing. This growth is expected to accelerate in the coming years and continue to result in the growth of centrally coordinated applications deliverable across device platforms. Managing and controlling print will become critical in the cloud environment.

Your business growth in the coming years is going to rely on your company’s ability to adapt to the technological changes on the horizon. Getting ahead of the curve is your best opportunity for continued business growth in 2015 and beyond.

We can provide you with the information and insight needed to help grow your business and improve bottom line results - contact us today for more information.

Tags: managed print services, the cloud, technology trends, mobile printing

How the Cloud is Impacting Business

Posted by Tim Stanley on Thu, Jan 01, 2015 @ 12:47 PM

Cloud for businessFor anyone in charge of their company’s IT department or print environment, cloud technology has become an invaluable tool for streamlining procedures, connecting coworkers and improving data storage and access, and creating a better economy of scale. But many small to medium sized businesses have yet to get onboard the cloud, probably due to fears of cost and complication.

What is the cloud? How can it help business?

Cloud computing is a form of computing in which servers are networked in order to store data in a central place and allow easy online access to those who need it. In short, it is a great way to share resources faster, easier and without taking up any physical or digital space in a company’s office space.

Most people are already using the cloud and cloud technology in areas of their daily lives without even knowing it. Services like Drop Box are becoming increasingly popular ways for people to share anything—both personal and corporate.

For smaller businesses, cloud technology is a great way to keep IT functions better networked and accessible without a lot of upfront infrastructure costs. Workers simply login and access the apps and data they need to more efficiently do their jobs.

Five popular cloud services for better business

1. Sales Force. Sales Force touts itself as one of the world’s leaders in enterprise cloud computing. They offer a variety of apps and services that are tailored for a range of businesses—from CRM to marketing. They offer free IT infrastructure for fast integration of data.

2. Cisco WebEx. This cloud service is designed to make virtual meetings happen easier and more effectively. It’s a great tool for companies doing business in multiple places.

3. Drop Box. We mentioned Drop Box earlier, as many people both in and outside of the business world use this service to share large files, photography and more. It’s a simple drag and drop sharing service.

4. Office 365. This cloud service is Microsoft’s foray into cloud technology, providing a go-to office that’s accessible to users from anywhere, on any device.

5. Survey Monkey. Survey Monkey is an easy to use cloud service for polling and getting feedback—from both coworkers, customers and the general public.

In short, cloud based technology is making life easier and more dynamic than ever. For business, it can improve productivity without a lot of cost. It’s definitely worth investigating.

Click here for your free e-book on how to make your office more environmentally friendly!

green printing

Tags: mobile workforce, the cloud, IT services

10 Easy Ways to Protect Your Data

Posted by Tim Stanley on Tue, Dec 16, 2014 @ 03:16 PM

10 Easy Ways to Protect Your DataWe file data all the time, every day. And it goes…somewhere. What we too often fail to consider is exactly where it goes, and what fail safes we should build around it. Recent breaches at national retailers such as Target, Home Depot and JPMorgan Chase prove data security is a critical issue. The breach at JPMorgan Chase affected 76 million households and seven million small businesses. We still don’t know the depths of this data crisis, either at JPMorgan Chase or in the bigger picture.

If you’re not protecting your data, you and your valuable customers are about to become a target.

The worst data protection plan is not having one. The idea that “someone else takes care of it” leads too many business owners and managers to think that they’re protected. It may be that no one in your company is responsible for data protection. But that responsibility will fall on the business owner or manager when a lawsuit is filed after a data breach. Better to make it someone’s job now than after you get sued.

Here’s what I can tell you about protecting your data from internal and external threats:

1. Have a plan — As I said, the worst plan is simply not having one. Make an inventory of the data you receive, collect and produce, and list where it’s stored, too. That can include printer hard drives, cloud storage systems or internally based servers. Then, figure out ways to protect the data you found. Create a backup system, and protect yourself against attacks through encryption and other methods. 

2. Hire the best — When my company moved into the information technology business, I hired two employees for the task of data maintenance and protection. The temptation would have been to hire some friends or connections from within my industry. But their expertise would fall outside of IT. Instead, I hired two employees with specialized skills in IT and let them learn the intricacies of the print business later. Don’t short yourself by letting someone already in the company convince you they can take care of it, even if they have an IT hobby.

3. Have a backup — Systems fail, and they fail all the time. Sometimes a natural disaster like a flood or a tornado can destroy data servers. Thankfully, that’s not common. But have you ever seen a hard drive actually disintegrate? My technicians have told me how they can melt like a candle and that happens far more often than a tornado. And it can happen through no fault of your own. Think of all the important documents you want to use in the office tomorrow, then find a place to save them that isn’t on the desktop of your PC.

4. Invest in the cloud — We recommend a cloud system for all of our clients. It not only creates a backup, but it also allows for more efficient and intelligent data management. Through a cloud system, you can move a document safely and securely from your smartphone to your work PC to a Mac laptop at your home. The cloud can also send data to you, wherever you are — you can arrange for a voicemail sent to your office to arrive as an email, accessible through your cell phone. Cloud systems also help with redundancies. If I delete an email from my phone, it goes away from my desktop mail client too.

5. Get a third-party consultation — Even with a detailed plan, backup system and cloud storage, it’s best to have someone double check your work. For the same reason an accounting firm might ask for a third-party audit, you should do the same with your data management plan. Hire a consultant to comb through your systems and watch them discover vulnerabilities you haven’t even considered yet.

See 5 additional steps to protect your data and continue reading the full article at inbiznwa.com

 For more information, click here.

 

 

 

 

 

 

 

Tags: IT outsourcing, 10 Easy Ways to Protect Your Data, security, the cloud

Get to Know The Cloud and How it Can Improve Efficiency

Posted by Tim Stanley on Thu, May 16, 2013 @ 08:30 AM

get to know the cloud

You can’t read a business article or blog these days without seeing mention of cloud technology and how this newish advancement can be a silver bullet for boosting productivity and a the bottom line.

Cloud jobs are growing as the technology continues to emerge, and recent findings have indicated that more and more CIOs worldwide are committing significant amounts of their annual budget on investing in cloud technology in order to reduce costs and improve efficiency.

As the cloud plays into more and more aspects of office life, it should be no surprise that it also can enhance Managed Print Services (MPS) in several significant ways. And not just for large corporations. Even small businesses can see huge advantages in using cloud-based MPS services, including:

  • Enhanced Productivity
  • Better Document Storage
  • Increased Cost Savings
  • More Eco-friendly Practices
  • Mobile printing and more

Boosting MPS benefits with the Cloud

Let’s take a closer look at how the cloud can better print and manage documents. Xerox has been a player in the cloud for several years, and has proven how integrating the latest cloud technology into document management can improve the process.

First, the unification of all MPS services under the cloud can help you streamline your infrastructure, give you a lower cost structure and boost your productivity at the same time. More productivity leads to lower costs and higher profits.

Secondly (and maybe one of the biggest advantages), the cloud can reduce your need for internal document storage. By keeping your documents digital and securely stored in the cloud you save physical space in your office as well as increase convenience. Digital documents can be easily retrieved from the cloud from virtually anywhere—from any device.

Storing documents securely in the cloud also makes your company more eco-friendly. And we all want to be a little greener, right?

Mobile printing too. From anywhere, with any device

When Managed Print Services and the cloud work together, it can bring to the invaluable ability for you and your workers to print while even out of the office. With the cloud, you can upload documents into the server and keep them there until your reach a destination where you want to print them. This eliminates third parties and keeps private documents more private. Pretty convenient, right? And all you need is the Internet to make it happen.

A very cloudy (and bright) future

In short, the cloud is here to stay. It is an integral piece of simplifying the way your office works, offers many advantages in security and convenience and is scalable to work with businesses both large and small alike.  

To find out how your business can save up to 30% in print costs in 30 days, click here: 

cut print costs

Tags: managed print services, document management, the cloud, cloud printing, mobile printing, 2013 tech trends