Office printing is a mundane task, requiring little more than the click of a mouse or the push of a button, but do you know how much each click is costing you? Most office workers focus their time and energy on what is on the paper, giving little or no thought to just how much they're printing, or how they're doing it. Print management solutions can help solve this problem quickly and easily, resulting in an immediate reduction in print costs and waste. The first step towards change, is performing a print assessment, and determining which of these common office printing mistakes are costing you money.
The Top 5 Most Expensive Office Printing Mistakes
Avoid these issues, with an effective print policy as part of your print management solutions.
Failing to recycle. Keep used print cartridges out of the landfill by keeping them out of the trash. Print management solutions that include recycling options can help reduce your environmental footprint, and are just as easy as recycling paper!
Printing instead of scanning. Leave the decision to print a document up to the recipient; scanning your material and sending it as a digital document is a great way to save, and a more efficient way to share information.
Not reducing images. Cost estimates put forth by toner cartridge manufacturers are typically based on five percent page coverage. Graphic intensive documents such as color PowerPoint slides use much more product, and can send print costs through the roof. Print management solutions include printing several slides on one page, and in black and white vs. color.
Being too colorful. Color prints and copies can cost up to 10 times more than black and white; set your print driver settings to default to automatically print in black and white for instant savings.
Using all the toner. If you've ever gone to reach for the jug of milk only to find an empty carton, you can relate: if a user doesn't let anyone know the printer is out of toner, it affects everyone that attempts to print after them. Ask us about our complimentary software that can help you increase efficiency and reduce downtime by providing service and toner alerts.
A print assessment of your current print costs and volumes, can help pinpoint the issues in your office and provide solutions, giving you something to be truly thankful for this holiday season.
To find out how much your business spends on print, click here for your free print assessment: