The TDSIT Blog

The Surprising Cost of Inkjet Printers

Posted by Tim Stanley on Mon, Jun 29, 2015 @ 09:55 PM

cost of inkjet TDS

Take a look around your workplace. There is a very good chance that several of your employees will have a small inkjet printer in their offices to print the occasional document. It's common to see several inkjet printers in an office environment because they are inexpensive to purchase. That is, of course, until they run out of ink!

The average inkjet cartridge will supposedly print up to 500 pages; however, this estimation is assuming that you only use 5 percent page coverage, which is barely more than one paragraph. Since you're likely printing more than one paragraph of text on your pages, that means you'll be replacing that inkjet cartridge much faster than 500 prints.

Do you print graphics on occasion? Graphics require significantly more coverage, which will leave you needing to replace expensive inkjet cartridges even more frequently.

Printing in color uses ink from four different cartridges. This fact alone should make you think twice before choosing to print in color.

Aside from the hassle of having to frequently replace cartridges in an inkjet printer, the cost of doing so can be substantial. To put things into better perspective, a typical ounce of liquid ink for an inkjet printer is $32.99! That makes the cost of an inkjet replacement cartridge considerably more expensive than items that we know as luxuries such as Chanel No. 5 perfume ($22 per ounce) and Dom Perignon champagne ($4.54 per ounce). If you’re printing in color, your costs go up exponentially!  Color uses four or more cartridges to print.

If you’re concerned that your organization is spending too much money on printing, be sure to take advantage of our print assessment service.

Not only will we take a complete inventory of your printing equipment and note the activity for each printer, but we'll give you a breakdown of what you are actually paying in printing costs. This information can prove to be extremely powerful in determining a print strategy for your organization going forward.


Tags: printer ink, inkjet vs laser printer, inkjet printer toner, controlling color printing costs, cost effective print, save money on print, printer technology

How to Accurately Budget your Printer Toner Expenses

Posted by Tim Stanley on Thu, Nov 15, 2012 @ 08:30 AM

Printer toner

When an Office Manager or business owner is looking for ways to control print costs, an often-overlooked consideration is the cost of printer toner. You already know how much a cartridge of toner costs, but what you may not know is how much value you are getting out of each one.

Copier, printer, and ink cartridge manufactures publish a Cost-Per-Page calculation. This number, however, is based on the standardized assumption of 5% toner coverage - meaning 5% of the page will be “covered” in toner ink. Printouts that require more ink per page, however, will reduce the number of pages your cartridge will produce, and increase your costs.

What does 5% coverage look like? A typical 5% coverage page is approximately two paragraphs on an 8 ½ by 11 sheet in black, un-bolded text. If employees print any documents that use more ink than this, the “one-size-fits-all” manufacturers cost-per-page immediately becomes irrelevant. This means that the most significant factor affecting your toner costs isn’t the manufacturer's cost-per-page, it is your average toner coverage!

To gain deeper understanding of, and control over, toner costs in your business, you first need to consider what type of documents you are typically producing:

  • PowerPoint presentations with charts and graphs?
  • PDF’s with pictures and images?
  • Black and White or do you regularly print in color?
  • Pages with dark, shaded, or colored areas such as logos, borders and pictures?

All of the above document-types can generate area coverage much higher than 5%. Graphic arts and legal industries average page coverage is in the 40-60% range. Printed Webpages with background graphics can increase toner coverage to 80% or higher. Once you have a realistic cost-per-page estimate by understanding how much toner you are really using, it may seem like an even more complex problem to reduce costs! 

What may help is to think of it this way: Evaluating toner coverage is rather like evaluating gas mileage. Different vehicles get different MPG. You’re going to pay for more gas to go the same number of miles in the city, because your car isn’t as efficient as when it is traveling on the highway. As a business owner, you can see that to save on gas, you might need to:

  1. Limit the distance an employee can travel
  2. Ask them to combine trips to use travel more fuel efficiently
  3. Figure out which cars perform better in the city, and which get better mileage on the Highway

The good news is that a well-run Managed Print program can employ these same cost-saving tactics for your toner use:

  1. By creating accountability, a Managed Print program will reduce unnecessary printouts and encourage employees to print documents at lower quality when high quality (and more toner) isn’t needed
  2. Automated efficiencies, such as double-sided printing when the document source is an e-mail, can reduce paper and toner costs
  3. Automated print routing can direct print projects to the most cost effective print devices for the task

If high toner coverage is decreasing your cartridge yields and eating into your profits, you may benefit greatly by deploying a Managed Print program to increase efficiency and rein in uncontrolled printing costs. Click here and learn how you can save 30% in 30 Days.

cut print costs 

Image credit: weddingssc1 

Tags: managed print services, printer ink, printer toner, toner cartridges, reduce toner consumption