Revamping your print policy may not be at the top of your list of priorities, but implementing and enforcing a carefully crafted print policy is an effective method of controlling print costs and reducing waste.
With just a few rules in place such as setting printer defaults to automatic black and white, double-sided print unnecessary printing will significantly decrease. Start saving energy, paper and money today by developing your office print policy. Here are five important questions to ask yourself to help you get started.
- Who can print in color? Color printing is more expensive than black and white, and restrictions by user or department can help control costs. Limit the use of color print to departments that need it most such as marketing or design.
- What are the default printer settings? Set all printers to automatically default to double-sided and black and white only printing for immediate savings; if needed, settings can be temporarily overridden.
- What is the procedure for buying new print equipment? Printer purchases should be made carefully to align with current and future plans.
- Who is in charge of service? Your print policy should include guidelines for service and maintenance to help avoid unnecessary, costly service calls. Include a plan for troubleshooting to help resolve the most common issues with minimal impact to your routine.
- How can I let staff know about the new print policy? Employee engagement is the road to success. Keep staff informed with weekly email tips or reminders.
For more information on how you can reduce print costs with an office print policy, contact us today!