Technology advances at an alarming rate, and without periodic updates, electronics may become outdated or at risk for a security breach. When it comes to your printer, software updates can help increase efficiency, while ensuring print processes run smoothly; here's how.
What Is A Printer Driver?
A print driver is a program that controls your printer, translating the data between your computer application and printer. Each time you hit the print key, the driver takes control, sending the necessary data to your printer with the correct commands, prompting the unit to print your information on paper.
Signs You Need To Update
There's no need to continually update your print driver just for the sake of doing so, and while it may seem like a great idea, it can actually do more harm than good. Your printer will begin sending signals when it's time for an update, including the following:
- The printer may become unresponsive.
- Network connections seem to be inconsistent.
- Reduced print quality.
- Print projects aren't completed and seem to be lost.
A How To Guide
Follow these four easy steps to update your driver:
- Note the make and model. All drivers are not created equally, where drivers are specific to each manufacturer and model. Find the make and model number prior to searching onliine for the appropriate update specific to your device, typically located on the back or side of the printer.
- Find the correct update. The latest update may not be your best option; carefully check the list of drivers available for your exact make and model.
- Download and install the drivers. Follow the online instructions to download and install the drivers for your devices. If you've partnered with an MPS provider, updates will be taken care of for you.
- Do a test print. Order documents from several different printers and applications to ensure the driver updates have solved any existing issues.
Your Managed Print Services provider does more than keep track of supplies and maintenance, they can also help ensure your printers are up to date with the latest patches and upgrades.
Find out how your business can save up to 30% in print costs in 30 days: