The TDSIT Blog

The Advantages of an MFP & How Your Business Can Benefit!

Posted by Tim Stanley on Fri, Aug 23, 2013 @ 11:53 AM

 MFP Benefits

Multifunction printers (MFPs) are valuable all in one business solutions that can save your company both time and money—while reducing the need for costly resources like paper, toner, extra employees and more. Today’s multifunction solutions truly do offer you complete solutions, with features that include scanning, faxing, Bluetooth connections, WiFi, advanced photo printing and other tools—all in one place. Oh yes, they are great for printing too.

The Advantages of MFPs Are Many.

If you are considering adding MFPs to your work environment, there are many positive advantages to consider. By having these versatile devices connected to your network you will see efficiency and productivity start to soar. The latest technologies have been built right in to most of today’s MFP’s, including:

Cloud technology that allows you to print at any time and from wherever you are, you can even print images and other data that has been stored on remote servers.

Advanced scanning capabilities that include double hinged scanning for larger documents like magazines, journals, posters and more.

Picture scanning that includes being able to scan multiple pictures at one time and then save them as individual files—saving tremendous amount of time at the machine.

Easy to handle user interface instead of an old fashioned complicated button methods of years gone by.

Other handy connectivity features like WiFi, USB ports and more (You can even plug a camera directly into a printer and print out a job)

Scanning. Faxing. And oh yes, Printing!

Having a multifunction printer at the hub of your business puts all the business tools your employees or co-workers need in one convenient spot. It makes scanning faster, copying easier, faxing effortless and generally reduces the burden on everyone. And while there are so many benefits to a multifunction printer, one of the biggest is how it improves the way you print.

It is vital to pick the right model to meet your company’s needs however you need to consider duty cycles, speed, quality, output cost and more. Every business is different and MFPs come in many shapes and sizes too.  Here are a few tips to take into account:

Duty cycle is how much printing you do each month in terms of actual prints the machine outputs. A smaller office might print as few as 1,500 times per month, but larger companies tend to be in the tens of thousands. What’s your duty cycle? Be sure that the printer you choose is built to handle it.

Speed speaks for itself. You’ll quickly see that most MFPs will improve the speed at which you currently print, which in turn will vastly increase your productivity. Speed is measured in amount of pages per minute that you can print.

Quality also speaks for itself. Sometimes you need good quality for color documents or client presentations, but often you can get by on lesser, more affordable quality. That means having a printer that can adjust to fit your needs is important, too.

Ultimately with all the advantages a multifunction printer can bring to your business, you will see that the overall lower Total Cost of Operation (TCO) is worth every penny.

 

To find out how much your business spends on print, click here for your free print assessment: 

Print Assessment

 

 

Tags: MFPs, office productivity, office efficiency, all in one printer

Increase Office Efficiency with Xerox ConnectKey

Posted by Tim Stanley on Thu, May 02, 2013 @ 08:30 AM

Increase Office Efficiency with Xerox ConnectKey

The way we work is constantly changing. New technology enables us to be more productive than ever before.  One major new trend in the business world is known as BYOD or “bring your own device”. Employers are adapting to this trend and allowing their employees to work on their own technology. Employees are more comfortable and more productive when working on familiar devices, whether it’s their smartphone, tablet, laptop or netbook.

Xerox understands new trends in the modern workplace and they have released a set of tools designed to adapt to the way we work today. Called ConnectKey, it’s revolutionizing the way work gets done at home, on the road or in your office. ConnectKey allows your employees to connect, work faster, and collaborate better all while protected by the highest levels of security, functionality and ease of use.

ConnectKey is a suite of software tools that turns your company’s multifunction printer into a complete work hub for all of your employees from anywhere in the world, at anytime. Documents can be created using any device and OS, edited, stored and remotely printed in your office entirely through the cloud. This means that work can seamlessly flow from the road, to your home and then to the office with no problems. Xerox; in conjunction with McAfee and Cisco have embedded ConnectKey with the highest level of security, which means that your proprietary information remains safe and secure. Here are some additional features that ConnectKey offers:

• Universal Remote Control Panel (RCP) – The RCP shows up on your desktop or device and allows you to control all of ConnectKey’s functionality whether you’re working from your desk, or a client’s office.

• Remote Repair Capabilities – Your tech team can access your MFP remotely to perform updates and repairs. That means less down time and fewer service calls and that saves both time and money.

• CentreWare – Allows central control of all of your print devices, not just Xerox devices. Create a remotely accessible network within your existing print environment.

• CRU – Customer replaceable units. Another time and money saving feature that means fewer service calls.

• Unified Address Book – email contacts directly to the printer and unify your office contact database. No more searching multiple devices for that lost email address.

Scan to PC allows you to scan hard copy documents from the MFP back to your desktop where they can then be repurposed, reformatted or reused. 

• Automatic notification - Your printer will automatically send an email when your print job is done

Xerox understands that each company’s work style is unique. That’s why along with the standard features that ConnectKey offers, they’ve added a suite of APP development software. Called the Extendable Interface Program it is a server-less technology that enables the creation of applications to run on ConnectKey printers without the need for additional complex IT infrastructure. It’s completely customizable to the way your office works. With the Extendable Interface Program you can customize a full range of functions from scanning to support applications to fit your needs.

Today’s business environment is challenging. Cost savings and enhanced productivity are the keys to thriving in a tough economy. With ConnectKey, Xerox has developed the tools to help you meet those challenges and excel. It’s ease of use, compatibility across all OS systems and devices, and enhanced security will help your employees free up time to focus on other critical business functions, like increasing sales. Migrating your print environment to ConnectKey is a smart business decision that will go a long way towards streamlining your business processes, all while increasing your employee’s productivity.

To find out how your company can save up to 30% in print costs in 30 days, click here:

cut print costs 

Tags: xerox connectkey, office productivity, office efficiency, increase employee productivity