The TDSIT Blog

Preparing for the New Mobile Reality

Posted by Tim Stanley on Wed, Jan 27, 2016 @ 09:15 AM

new-mobile-reality

This year mobile officially became the primary means of engagement with consumers with eMarketer reporting that 51% of all digital media being viewed on a mobile device. It’s even been estimated that 91% of adults have their smartphone within reach 24 hours a day, and 11.3% of all web users use mobile devices exclusively.

It’s pretty clear, your business needs a mobile strategy. Here are four solid reasons why: 

1. Mobile has special requirements - Viewing a website on a mobile device is a different experience than on a big screen. The need for a design that automatically adapts to your user’s device is crucial. Cluttered pages do not translate well when viewed on a mobile device and text should be clear and concise.

2. Try apps to enhance user experience - Apps are a great way to enhance user experience, especially if you are able to offer something truly useful through interactivity. Apps can offer users instant access to a customer service rep, encourage pre-sales and allow you to demonstrate your product in unique, fun ways.

3. Mobile is how consumers shop - Roughly 75% of mobile users now use their devices for shopping while in store. According to ComScore, three out of five web searches are done using a mobile device. Consumers will often check for the best price when standing in front of an item in the store and half of all travel and restaurant mobile searches lead to a purchase.

4. Marketing can be targeted - 95% of text marketing coupons are opened within 15 minutes of being sent. Mobile devices are taking a larger role in consumer’s buying decisions, making them the perfect vehicle for marketing. 

Mobile is the next wave of consumer engagement. Make it a priority to develop an effective mobile strategy for your business! 

For more information on how mobile print technology can help support your business needs, contact us today.

 

 

Tags: mobile workforce, mobile print solution, mobile printing, millennials and technology

Finding Balance Between Millennials and Technology in the Workplace

Posted by Tim Stanley on Fri, Oct 23, 2015 @ 02:41 PM

millennials (3)

Technological advancements have impacted the workplace in a profound way, changing the way people work and do business. As far as the Millennial generation is concerned however, it's business as usual.

Growing up surrounded by the latest high tech gadgets may have taught them to expect the next greatest innovation, but does that mean they're at an advantage over other generations?

Read on to learn more about how this relationship can affect your business, and how to leverage it to help every generation to succeed. 

Pros

  • Cutting edge communicationMillennials consider email a thing of the past. They are experts at communicating through social media and are completely comfortable using cloud technology.
  • Energy efficiencyMillennials may appear as lacking the same work ethic as generations before them. In truth, Millennials are typically more efficient and have the ability to easily learn new platforms and adapt more easily to change. 
  • Location isn't as important as you thought - Millennials know that it's not necessary to be face-to-face in order to communicate or collaborate, allowing your team the freedom to work in or out of the office with ease. 

Cons

  • Security issues - These days everyone's life seems to be an open book, complete with status updates. Problems can arise when confidential company information is included. 
  • A juggling act - Technology has made doing many tasks easier, and Millennials have grown accustomed to performing more than one task at a time. Focusing on one project at a time, however, is often most efficient and effective. 


Steps To Success

  • Teachable moments - Young and old can learn from each other in the workplace: Millennials can help older generations to understand the finer points of technology, while they can teach the younger set the value of interpersonal skills. 
  • Increased security Implementing and enforcing a strict set of rules and policies is the best way to ensure your information remains secure
  • Get personal - Stress the importance of one-on-one communication, encouraging employees to lessen their reliance on technology periodically. 

Implementing a few simple rules can help maintain the balance between Millennials and workplace technology, creating a more harmonious work environment for every generation. 

Tags: password security, technology trends, mobile printing, millennials and technology

Technology Trends for 2015 and Beyond

Posted by Tim Stanley on Thu, Jan 08, 2015 @ 12:29 PM

technology trends for 2015 and beyondThis is the time of year we reflect on our past business successes and look ahead to the trends that will shape the business world in 2015. IT research and advisory group Gartner, Inc. has recently released their annual list of the top technology trends to watch in the coming year.  The list examines some of the top trends that will shape our industry moving forward. While some old standbys like the continued growth of the cloud are on the list, this year features some exciting new changes on the horizon. Here’s a look at some of the top technology trends to watch out for in the coming new year.

1.  Mobile Growth Continues

Mobile use will continue to grow in the coming years as more devices come online. Gartner predicts an increased use of mobile devices that will boost the need for servicing the mobile user in a variety of contexts and environments, including the ability to support printing!

2.  The Internet of “Things”

With ever increasing complex data streams and the digitization of everything from audio files to movies to online teleconferencing the Internet of things is the latest emerging trend to watch. Four basic usage models have emerged – Manage, Monetize, Operate and Extend.

3.  Social Media Continues to Drive Business

Content is still king. Social media use has continued to expand in the past several years and it has changed the way we communicate, share information and conduct business. This trend will continue as new platforms emerge and older models evolve.

4.  Cloud/Client Computing

Mobile use is growing and as a result so is cloud computing. This growth is expected to accelerate in the coming years and continue to result in the growth of centrally coordinated applications deliverable across device platforms. Managing and controlling print will become critical in the cloud environment.

Your business growth in the coming years is going to rely on your company’s ability to adapt to the technological changes on the horizon. Getting ahead of the curve is your best opportunity for continued business growth in 2015 and beyond.

We can provide you with the information and insight needed to help grow your business and improve bottom line results - contact us today for more information.

Tags: managed print services, the cloud, technology trends, mobile printing

Mobile Print Is Changing the Way We Do Business - Are You Ready?

Posted by Tim Stanley on Mon, Mar 31, 2014 @ 02:42 PM

TDS mobile printingThe evolution of printing began in 3,000 BC, and since then dozens of types and styles have been developed to meet the needs and demands of the current marketplace. In today’s world of BYOD (bring your own devices), printing has evolved in a whole new direction to accommodate those who want or need to print while on the go, without being tied to a desk or a printer. Read on to find out more about mobile print, and how it’s changing the face of printing today.

THE BYOD TREND

There was once a time when all technology from pagers to cellular phones were managed by IT personnel, but the trend has since shifted towards employees using their own preferred devices such as smartphones, laptops and tablets, to share data both inside and outside the office environment.

WHAT IS MOBILE PRINT?

Until very recently, the printing of documents or images could only be achieved with a direct link between a computer and a printer. This means employees would need to be physically in the office environment to perform this task, and for those who take their business on the road, the additional miles and time logged can add up quickly. Thanks to the development of mobile print technology, anyone with an email enabled device is free to print at the time and location that is most convenient to them.

KEY FEATURES

Ease of use. With no software to download, users can take advantage of mobile print from any email enabled device with just three easy steps:

1)    Send the print job via email.
2)    Open the confirmation email received.
3)    Choose the location you wish to print, and upon arrival, select Mobile Print from the MFP’s print menu, input the security code received in the confirmation email and hit print.  

Convenience. Whether users are out of town or simply between office locations, they are able to access mobile print.

Security. Rather than entrusting a third party to handle documents, allowing access to sensitive information, mobile printing allows the user to be hands on, eliminating the risk completely. The secure confirmation code is unique to the user and can be reset on demand if needed.

BENEFITS

Controlled costs. Print costs and usage are hard to control in most work environments, with multiple users and machines. Mobile print allows each organization to see exactly where the money is being spent, and make adjustments accordingly.

Reduced carbon footprint. Less travel time, vehicle emissions and paper usage can be realized through a more controlled approach to printing.

Flexibility. All of the following file formats are supported by this technology:

  • Microsoft PowerPoint, Word and Excel
  • PDF files
  • Text and rich text
  • JPEG’s
  • HTML email

RISKS

Mobile print technology is not without risks; because of the prevalence of employee owned devices, the risk of malware, a breach in security or financial exposure exists. Employees must be educated on the risks and the solutions to protect the integrity of the organization.

Printing solutions have done well in the past to keep up with the demand from consumers. With the recent trend in mobile devices among the workforce, developing the software that enables those out in field to print from where and when they desire frees employees from being tied to a desk or an office, and allows them the freedom to take their business on the road. Mobile print has the capacity to increase productivity, profits and security, by allowing employees to use their own email enable devices to take control of printing tasks and put their time towards helping your business succeed.

Click here for your free e-book on how to make your office more environmentally friendly!

green printing

Tags: managed print services, TDSIT, cloud printing, mobile printing, total cost of printing

What is Cloud Technology & How Can It Help Your Business?

Posted by Tim Stanley on Fri, Feb 28, 2014 @ 02:53 PM

TDS Cloud

Recent reports have stated an emerging CIO strategy for the coming year is to increase productivity by outsourcing more of their IT and printing needs and investing in more in emerging cloud technology. The cloud is a vital component to simplifying the modern workplace, giving CIOs a tool that is more scalable, more accessible, and better for the bottom line.

But as great as the cloud is for your business now—allowing you to do business faster and easier than ever before—what’s next? The cloud will continue to be rated as one of the top productivity boosting applications your business can have in 2014. But how will evolving cloud technology impact the corporate environment in the months ahead?

Let’s look at some rising cloud trends and how they can your business practices.

Hiring Challenges

The cloud is still new technology—and it is hard to assess which hiring candidates have good cloud experience. Do you hire cloud experts to better use cloud technology, or do you invest in training current employees in house? It all depends on your size and your goals. But as the cloud becomes more prominent, you will need to be as up to speed as possible.

Better Data Management

The one thing that the cloud will help you manage better in the coming year is data. The cloud allows you to integrate separate areas of the company like never before, so that everyone has the information and resources they need at any time—and from anywhere. This will allow you to leverage and analyze your data in very useful ways. And if your company has more than one location, you will be able to connect like never before.

Deeper Penetration

It has been noted that as cloud technology evolves, it will also begin to have a deeper penetration into more specific industries and business practices—including Managed Print Services. The cloud will give MPS providers a range of new abilities and improvements—which will only improve your bottom line.

Better Service from Providers—Including MPS

The rise of cloud technology will also extend the power of your service providers who invest in it, which will also improve your bottom line. For example you will be able to use cloud technology to enter into exciting new areas, bringing your services to smartphones, tablets and other devices. It will allow for:

  • Remote monitoring, giving your service provider and your business more control
  • Improved document management, so that MPS providers can allow your employees to store, share, edit and print documents from a shared place in the cloud
  • Mobile printing which will allow your printing management to be handled from anywhere, on any smartphone, tablet or device. Talk about convenience.

Through the use of the cloud, CIOs can be assured the benefits of MPS will increase as the management of documents and other services becomes more mobile and flexible. In short, it makes MPS solutions and all services more scalable, portable and affordable.

Find out how much your business spends on print, click here for your free print assessment: 

Print Assessment

Tags: managed print services, TDS, cloud printing, mobile printing

Get to Know The Cloud and How it Can Improve Efficiency

Posted by Tim Stanley on Thu, May 16, 2013 @ 08:30 AM

get to know the cloud

You can’t read a business article or blog these days without seeing mention of cloud technology and how this newish advancement can be a silver bullet for boosting productivity and a the bottom line.

Cloud jobs are growing as the technology continues to emerge, and recent findings have indicated that more and more CIOs worldwide are committing significant amounts of their annual budget on investing in cloud technology in order to reduce costs and improve efficiency.

As the cloud plays into more and more aspects of office life, it should be no surprise that it also can enhance Managed Print Services (MPS) in several significant ways. And not just for large corporations. Even small businesses can see huge advantages in using cloud-based MPS services, including:

  • Enhanced Productivity
  • Better Document Storage
  • Increased Cost Savings
  • More Eco-friendly Practices
  • Mobile printing and more

Boosting MPS benefits with the Cloud

Let’s take a closer look at how the cloud can better print and manage documents. Xerox has been a player in the cloud for several years, and has proven how integrating the latest cloud technology into document management can improve the process.

First, the unification of all MPS services under the cloud can help you streamline your infrastructure, give you a lower cost structure and boost your productivity at the same time. More productivity leads to lower costs and higher profits.

Secondly (and maybe one of the biggest advantages), the cloud can reduce your need for internal document storage. By keeping your documents digital and securely stored in the cloud you save physical space in your office as well as increase convenience. Digital documents can be easily retrieved from the cloud from virtually anywhere—from any device.

Storing documents securely in the cloud also makes your company more eco-friendly. And we all want to be a little greener, right?

Mobile printing too. From anywhere, with any device

When Managed Print Services and the cloud work together, it can bring to the invaluable ability for you and your workers to print while even out of the office. With the cloud, you can upload documents into the server and keep them there until your reach a destination where you want to print them. This eliminates third parties and keeps private documents more private. Pretty convenient, right? And all you need is the Internet to make it happen.

A very cloudy (and bright) future

In short, the cloud is here to stay. It is an integral piece of simplifying the way your office works, offers many advantages in security and convenience and is scalable to work with businesses both large and small alike.  

To find out how your business can save up to 30% in print costs in 30 days, click here: 

cut print costs

Tags: managed print services, document management, the cloud, cloud printing, mobile printing, 2013 tech trends

Gain a Corporate Edge with Xerox ConnectKey

Posted by Tim Stanley on Thu, Apr 18, 2013 @ 08:30 AM

Gain a Corporate Edge with Xerox ConnectKey

To achieve success in business today, companies need to not only think out of the box, but off the clock. With the popularity of bring your own devices (BYOD) and the advantages of mobile technology, employees are no longer restricted to the office environment, or typical office hours. Mobile printing and the convenience of such innovative technology as ConnectKey are changing the face of how you do business in a powerful way.

Unparalleled Mobility

With ConnectKey and cloud technology, printing can happen anytime, anywhere, and from any device in combination with Xerox mobile print. Users can choose from their tablet, smartphone or laptop and print wirelessly in or out of the office with the click of a button.

Multi-function printers (MFP) with ConnectKey can be placed anywhere within the office environment, regardless of the current network dynamics, by utilizing wireless technology, adding to the convenience factor.  

Smarter Scanning

While printing is an effective way to share information, businesses and individuals alike are turning towards more convenient, cost effective and environmentally friendly alternatives. ConnectKey scanning features provide the opportunity to simplify workflows while reducing your dependence on paper through such options as:

  • Share to Cloud Scanning - This is the bridge between your MFP and email, as well as many popular cloud services. Simply scan your document to your MFP and sit back as this program converts the file before distributing it to your choice of services such as:
  • Google Docs
  • Evernote
  • Dropbox
  • Office 365
  • SharePoint Online
  • Salesforce.com
  • Google Drive
  • ConnectKey for Share Point – With your Xerox MFP, you can scan documents and then route them directly to the appropriate SharePoint or other Windows folders, with ease. Use the browse feature to find the folder, name the document and add any other relevant information right from your MFP before you scan.
  • Single Touch Scanning – Press this button and an entire workflow is at your fingertips for the most efficient and convenient method of distributing and storing documents from your MFP.
  • Scan to Home – This handy feature allows users to automatically scan to their home directory.

Intuitive User Interface

ConnectKey MFP’s are outfitted with a user friendly, intuitive interface to assist users in accomplishing all their day-to-day tasks quickly and efficiently. The same interface is used across all devices significantly reducing the learning curve, and has easy to use menus with large touch points.

Mobile Express Driver – Automatically detect the closest ConnectKey enabled printer; perfect for those working from multiple locations or on the road.

Apple AirPrint – This function allows users to print from devices such as an iPad, iPod or iPhone.

ConnectKey from Xerox is a revolutionary method of printing, scanning and sharing documents that will change the way you look at your MFP. The convenience of printing securely and easily from wherever your job takes you is invaluable, and gives you the world at your fingertips.  

To find out how much your business currently spends on print, click here for your free print assessment: 

Print Assessment

Tags: xerox connectkey, office convenience, microsoft sharepoint, mobile workforce, mobile printing

Work Efficiently Anywhere with Mobile Printing

Posted by Tim Stanley on Thu, Feb 07, 2013 @ 08:30 AM

Work Efficiently Anywhere with Mobile Printing

The evolution of printing began in 3,000 BC, and since then, dozens of types and styles have been developed to meet the needs and demands of the current marketplace. In today’s world of BYOD (bring your own device), printing has evolved in a whole new direction to accommodate those who want or need to print while on the go, without being tied to a desk or a printer. Read on to find out more about mobile print, and how it’s changing the face of printing and productivity today.

The BYOD Trend

There was once a time when all technology from pagers to cellular phones were managed by IT personnel, but the trend has since shifted towards employees using their own preferred devices such as smartphones, laptops and tablets, to share data both inside and outside the office environment.

What Is Mobile Print?

Until very recently, the printing of documents or images could only be achieved with a direct link between a computer and a printer. This means employees would need to be physically in the office environment to perform this task, and for those who take their business on the road, the additional miles and time logged can add up quickly. Thanks to the development of mobile print technology, anyone with an email-enabled device is free to print at the time and location that is most convenient to them.

Key Features

Ease of Use: With no software to download, users can take advantage of mobile print from any email-enabled device with just three easy steps:

1) Send the print job via email.
2) Open the confirmation email received.
3) Choose the location you wish to print, and upon arrival, select Mobile Print from the MFP’s print menu, input the security code received in the confirmation email and hit print.   

Convenience: Whether users are out of town or simply between office locations, they are able to access mobile print.

Security: Rather than entrusting a third party to handle documents, allowing access to sensitive information, mobile printing allows the user to be hands on, eliminating the risk completely. The secure confirmation code is unique to the user and can be reset on demand if needed.

Benefits

Controlled costs: Print costs and usage are hard to control in most work environments, with multiple users and machines. Mobile print allows each organization to see exactly where the money is being spent, and make adjustments accordingly.

Reduced carbon footprint: Less travel time, vehicle emissions and paper usage can be realized through a more controlled approach to printing.

Flexibility: All of the following file formats are supported by this technology:

  • Microsoft PowerPoint, Word and Excel
  • PDF files
  • Text and rich text
  • JPEG’s
  • HTML email

Risks

Mobile print technology is not without risks; because of the prevalence of employee owned devices, the risk of malware, a breach in security or financial exposure exists. Employees must be educated on the risks and the solutions to protect the integrity of the organization.

Printing solutions have done well in the past to keep up with the demand from consumers. With the recent trend in mobile devices among the workforce, developing the software that enables those out in field to print from where and when they desire frees employees from being tied to a desk or an office, and allows them the freedom to take their business on the road.

Mobile print has the capacity to increase productivity, profits and security, by allowing employees to use their own email enabled devices to take control of printing tasks and put their time towards helping your business succeed.

To find out how much your company is currently spending on print, click here for your free print assessment: 

Print Assessment

Tags: managed print services, wi-fi printing, multifunction printer, cloud printing, mobile printing