The TDSIT Blog

8 Steps to Increased Productivity Away From the Office

Posted by Tim Stanley on Tue, Oct 31, 2017 @ 10:13 AM

travel_business_2.jpg

There's no place like home—or your own office. Long hours spent sitting in airports or on board flights, or nights spent in a strange bed can take their toll on even the most seasoned traveler. Increase productivity and make the most of time spent on the road with a little preparation and by utilizing the latest innovative technology. 

1. Get packing. Make a checklist of all the items you'll need for a successful trip, including  mobile devices such as a laptop, smartphone or tablet. Be sure to include any accessories or peripherals such as batteries, power and charging cords, and consider investing in a spare set to keep in your luggage if you travel often. 

2. Recharge your batteries. Plug in all devices the night before you leave to guarantee a full charge whenever you need it, and avoid the hassle of searching for an available outlet at the airport. 

3. Clear your mind. In the event any of your devices becomes lost or stolen, your sensitive data is at risk. Before you leave, upload information to a secure cloud storage and collaboration service such as Google Drive, OneDrive, Dropbox, or Office365, before deleting those files from your laptop, tablet or smartphone.  

4. Be accommodating. Choose your hotel wisely, looking for a chain that is accommodating to business travelers with amenities such as free Wi-Fi, business centers, and ample work space in your room. Consider joining their loyalty program to enjoy perks and accumulate points, and book with them when possible. 

5. Timing is everything. Make every second count by using the time spent at the airport and on board your flight to complete any number of tasks from checking emails, to finalizing your proposal. 

6. End on a good note. Wrap up your paperwork before you leave with the scan, fax, and storage capabilities of Xerox Mobile Link App

7. Get on track. Xerox Mobile Print Solution uses GPS technology to locate a compatible printer, securely prints your information to it, and will only print and release your documents once you've input a unique pass code. 

8. Relax. Get plenty of rest, eat healthy, and take time for yourself each day to stay focused and increase productivity. 

To learn more about how to stay connected and productive while you're on the road, contact TDS IT today.

Tags: mobile print solution

Does Your Business Have a Mobile Print Strategy?

Posted by Tim Stanley on Fri, Jun 30, 2017 @ 08:52 AM

mobile_2.jpg

While mobile is the buzzword of the day, the truth is, mobile is here to stay.  The rise of mobile technology has created opportunities and demand for businesses to implement on-the-go mobile print services.

Mobile printing is a cloud-based solution. That means any employee with an Internet connection can print from any device from anywhere. But there's more to mobile printing then just hitting the print button. As mobile print tools continue to evolve, businesses across all industries are reaping the benefits of mobile print. Are you ready?

Here are four ways mobile print can help your business, and why you need a mobile print strategy:

• Improve productivity and convenience for employees

If you have workers on the road, in remote offices or at home, printed documents are most likely a part of their daily workflows. A mobile print strategy keeps all of your team on the same page, no matter their location. Standardization isn't just convenient, it can increase productivity.

• … and for your IT Team

Mobile print allows anyone (visiting clients, customers, contractors and new hires) to easily print within your network without involving your IT team. A mobile print standard creates consistent process, which makes printing easy. This frees your IT team's time to focus on critical business operations.

• Enhanced security

Mobile security should be an important part of your overall mobile strategy, giving your business full control over which documents are shared and printed within the network and helping to avoid the chance of a security breach. Standards for encryption, user authentication and audit capabilities should be clearly outlined making mobile print convenient and secure.

• Improve your bottom line

When it comes to business, it always comes down to your bottom line. Mobile print offers significant cost savings; especially if you have employees working from the road. Mobile print improves productivity, reduces the burden on your IT staff, improves security and saves you both time and money.

While the paperless office isn't here yet, many offices still rely on paper for critical business workflows. A mobile print strategy can help your business throughout the information management process.

Want to know more? Contact us and let us show you how, with the right tools, your information can be as mobile as your workforce!



 

Tags: mobile print solution

Preparing for the New Mobile Reality

Posted by Tim Stanley on Wed, Jan 27, 2016 @ 09:15 AM

new-mobile-reality

This year mobile officially became the primary means of engagement with consumers with eMarketer reporting that 51% of all digital media being viewed on a mobile device. It’s even been estimated that 91% of adults have their smartphone within reach 24 hours a day, and 11.3% of all web users use mobile devices exclusively.

It’s pretty clear, your business needs a mobile strategy. Here are four solid reasons why: 

1. Mobile has special requirements - Viewing a website on a mobile device is a different experience than on a big screen. The need for a design that automatically adapts to your user’s device is crucial. Cluttered pages do not translate well when viewed on a mobile device and text should be clear and concise.

2. Try apps to enhance user experience - Apps are a great way to enhance user experience, especially if you are able to offer something truly useful through interactivity. Apps can offer users instant access to a customer service rep, encourage pre-sales and allow you to demonstrate your product in unique, fun ways.

3. Mobile is how consumers shop - Roughly 75% of mobile users now use their devices for shopping while in store. According to ComScore, three out of five web searches are done using a mobile device. Consumers will often check for the best price when standing in front of an item in the store and half of all travel and restaurant mobile searches lead to a purchase.

4. Marketing can be targeted - 95% of text marketing coupons are opened within 15 minutes of being sent. Mobile devices are taking a larger role in consumer’s buying decisions, making them the perfect vehicle for marketing. 

Mobile is the next wave of consumer engagement. Make it a priority to develop an effective mobile strategy for your business! 

For more information on how mobile print technology can help support your business needs, contact us today.

 

 

Tags: mobile workforce, mobile print solution, mobile printing, millennials and technology

Do You Have a Mobile Print Solution in Place?

Posted by Tim Stanley on Tue, Jan 27, 2015 @ 12:16 PM

mobile print solutionAs more companies and workers embrace mobile technology as a part of their daily business practices, the need for a mobile print solution is becoming more of a concern.  While there are questions and needs for both company IT departments and end-users, there is no question that businesses need to implement a mobile print strategy.

Let’s examine a few of the concerns of both IT professionals and mobile workers when implementing a mobile printing solution.

IT Concerns

IT professionals’ concerns regarding implementing a mobile printing strategy center around the time and resources needed to set-up and manage a system. Security is also a main concern, especially any security risks involving proprietary information.  Questions also arise around specific or unique applications and print driver support.

While these are all valid concerns, today’s mobile printing solutions address these issues directly. A good mobile print solution will alleviate the need for device specific applications and unique print drivers. Most offer built-in support for multiple devices and operating systems as a standard feature. Security is also built in which eliminates the need to deal with third party software. Because these concerns are addressed within the platform, IT time and resources needed to manage a mobile print solution are minimal.

End-User Concerns

Most end-users are concerned about the printing capabilities offered by their device. Another concern is for document file format support. As mobile use has continued to grow, more mobile print management companies are expanding support for MFPs, printers, and mobile devices. All offer support across multiple device platforms and operating systems.

In addition to print capabilities, most mobile print solutions offer scanning, document sharing and management, and cloud storage and program support depending on your MFPs functionality. A large variety of file types can be printed including MS Word, PowerPoint and Excel, along with PDF, TIFF, BMP, XPS and HTML emails and rich text documents.

Does your company have a mobile print solution? It’s time to explore the possibilities. It’s a smart business decision!

To find out how your business can save up to 30% in print costs in 30 days, click here: 

cut print costs

Tags: mobile workforce, mobile print solution, multifunction printer, cloud printing