One industry that is notorious for being heavily paper-driven is the legal industry. Did you know that law firms spend an average of 1 to 3 percent of their annual revenue on printing costs? Of these costs, only about 30 percent is spent on printer maintenance and toner.
Perhaps the biggest contributor to high printing costs is when a piecemeal approach is taken to purchasing new printing equipment and supplies. When employees and departments have free reign to make print-related purchases, it usually results in unnecessary spending and waste. It can also be difficult to gain an accurate picture of the total cost of operation (TCO) of a printing infrastructure when using printing equipment from a variety of manufacturers.
With all of this being said, there is a huge opportunity for law firms to trim these costs and gain control over their printing infrastructure. By partnering with a Managed Print Services provider, law firms can gain control over printing costs, improve printing processes and streamline document workflows.
Here are four key benefits that Managed Print Services can offer the legal industry:
1. Determine Your Cost of Printing
One of the very first steps that a Managed Print Services provider will take in your partnership is to conduct a print assessment, which will provide you with a fact-based report of your actual printing volumes, user behaviors and costs. With this data, an MPS provider will identify opportunities for cost savings and ways that the existing printing infrastructure could be optimized.
2. Provide Strategic Printer Placement
By having a clear understanding of printing behaviors and volumes by employee and department, an MPS provider will not only recommend the ideal equipment to best serve your firm's needs, they will also strategically place printers to streamline workflows and increase productivity.
3. Address Challenges
Some of the most common challenges in the legal industry include maximizing billable hours and gaining faster access to key documents. By converting paper documents to digital files an MPS provider can help your firm to increase search capabilities, save time and improve security.
4. Strengthen Security
Law firms have a significant amount of confidential data that passes through printers and hard drives, which increases the risk for data theft. An MPS provider can help protect this information with security protocols that reduce the risk of data theft.
Contact us to learn more about how Managed Print Services can benefit your law firm today!