If you lease a copier or multifunction printer, do you know what happens to it when the lease ends? The device must be removed from your office, but the cost may or may not be included in your lease. Many companies aren’t aware that they may incur costs for the removal of their device and are surprised when the invoice arrives.
A typical MFP lease lasts either three or five years. At the end of this time, the device must be returned. While you’re choosing your next copier, the removal of the old device may not be foremost on your mind. However, at term’s end, you are typically faced with one of two choices:
The company who leased the copier returns it to the location specified by the leasing company, taking care of all packing and insurance. Shipping costs and insurance can be significant, so it’s important to take time to research your shipping options and be sure to remove all liquids and erase hard drive data before packing your device securely for the journey.
Pay the vendor to remove it along with all associated fees charged by the vendor. This will include moving the MFP (which can weigh upwards of 300 lbs.) out of the office, liquid removal, hard drive decommissioning, insurance and transit fees. This is often the most convenient option for business owners; however, the price tag can be hefty. Shipping costs alone can range from $300-$600.
Know Your Contract
Review removal options and fees before signing a leasing agreement so you aren’t faced with a surprise at the end of the term. Be sure to budget the removal costs into your budget to avoid any financial complications later.