The TDSIT Blog

How Managed Print Services Can Help Your Office Go Green

Posted by Tim Stanley on Tue, May 17, 2016 @ 11:31 AM


Do you commonly practice sustainability in your office? A green office is about much more than just switching off the lights, lowering the thermostat or tossing your empty water bottle into the recycling bin. Going green at an enterprise level is a multi-faceted process that can be helped by partnering with a Managed Print Services (MPS) provider.

Let’s look at a few of the environmental benefits of partnering with an MPS provider:

First Steps

A Managed Print Services provider will conduct a thorough assessment of your current print environment and practices. They will measure everything from printer usage and efficiency, to recycling practices and energy use, to gauge where you are currently and pinpoint areas of waste.

Next, they’ll work to optimize your printer fleet. Old, obsolete, technology can be extremely inefficient in terms of energy and consumables use. An MPS provider will work with you to consolidate your existing fleet and, where necessary, upgrade your devices to the latest technology to help reduce energy and waste, cut your costs and lower your carbon footprint.

Paper Waste

Gaining control of your paper usage can provide immediate long-lasting benefits. Did you know:

  • The average office worker uses 10,000 sheets of paper annually
  • 45% of these documents end up in the trash before the end of the workday
  • In the past 20 years, paper use in the U.S. alone has increased 126% from 92 tons annually to over 208 tons!


A Managed Print Services provider can help you to reduce your paper use by implementing a document management system that will not only reduce your reliance on paper - it will reduce your energy use and waste, and improve your workflow. Scanning hardcopies to digital means easy accessibility and better security. 

Click here to download your free MPS e-Book featuring the "TDS Document Efficiency Checklist", the "TDS Standards of Measurement" and much, much more!

Tags: green office

How “Sustainable” is the Office Printing in Your Company?

Posted by Tim Stanley on Thu, Jan 16, 2014 @ 12:00 PM

 TDS sustainability

Many businesses now realize the importance of sustainability and how it can benefit a company from a reputation and community standpoint as well as reducing overall corporate expenses.

To promote sustainability in the workplace many companies have implemented a variety of environmentally friendly policies as well as instigated cost saving measures.  This is often received very well by employees and the community at large.  The company can benefit from being recognized as a good corporate citizen while also seeing expenses reduced.

For print sustainability the Xerox ConnectKey solution provides substantial opportunities to “go green” while also saving on print operating expenses.  An additional benefit with the Xerox ConnectKey solution is improved office efficiency and productivity along with better security options.              

The following are some of the print sustainability solutions offered through the Xerox ConnectKey series:

•Monitors for printing utilize the Cisco EnergyWise technology to reduce energy consumption

•Recommended Earth Smart printing rules are available as a standard including duplexing, no banners, and a green meter that measures your level of environmental impact

•Better ink options using solid ink for ColorQube requires less packaging while also providing as much as 90% less waste than the traditional toner products

•LED printing technology is more efficient than typical Xenon lamps and uses up to 1/3 less power

•ConnectKey printers are Energy Star compliant so your company can realize overall energy savings when compared to other printers

Xerox offers a comprehensive Environmental Asset Recovery Program (EARP) so that used printing supplies such as toner, ink cartridges, and other components can be easily returned to be remanufactured and recycled.  This provides a reduced carbon footprint for print supplies.  Reporting will provide information on your participation in the program and leveraging the Xerox Canada Eco Box you can easily send print supply items in bulk to be recycled or remanufactured.

In addition to the sustainability advantages of Xerox ConnectKey companies can also realize more efficient printing capabilities such as automatically routing print jobs to the nearest available printer, utilizing the most efficient printer based on the type of print job, and greater security features to make sure the print jobs do not fall into the wrong hands.

Today’s businesses need to not only focus on saving money but also on environmental awareness and ways to implement sustainability policies.  The Xerox ConnectKey family of solutions offers businesses a tremendous amount of flexibility and cost savings while also helping corporate environmental programs to take root and flourish.

Click here for your free e-book on how to make your office more environmentally friendly!

green printing


Tags: sustainable office, sustainable, TDS, green office, environmentally friendly office

The 2012 TDS Green Office Print Challenge!

Posted by Tim Stanley on Tue, Apr 17, 2012 @ 02:11 PM

tds green office print challenge

This year, April 22nd is Earth Day. As the 42nd day to appreciate, celebrate and work to protect the earth approaches, it’s the perfect time to consider what effect your office has on the environment. Perhaps last year, or in previous years, you made a commitment to do better at operating a green office environment, or have made such a resolution in previous years. If you’re wondering how green your office really is, or how you could improve even more, take our 2012 Green Office Print Challenge!

1. How many pages does a typical office worker in North America print each year?

a) 5,000 pages        b) 7,500 pages        c) 10,000 pages

If you chose a), you’re only half right. According to the Go Paperless website 10,000 pages are printed by the average office employee each year. So the correct answer is c), 10,000 pages. Does that seem excessive?

2. What is the average life span of a printed page in a typical office environment?

a) less than two weeks    b) less than one day           c) less than five minutes

We’re willing to bet you chose b) as your answer, but to get this one right, you would have to once again select c). According to MPS Insights, the average life span of a printed sheet is a shockingly short five minutes before it is – hopefully – recycled. This begs the question: was there truly a need to print it in the first place?

3. What is the average cost for the energy required to operate a single laser printer during the course of one year?

a) $100                            b) $225                       c) $300

The correct answer here is b), $225 per year to power a typical laser printer. Do the math, and you’ll find this translates to a possible monthly savings of $18.75 if you can reduce or optimize your print fleet by removing even just one laser printer.

4. With all this printing and discarding of paper going on, there must be a lot of waste being produced. How many pounds of waste are generated by that same single laser printer? Consider the use of paper, packaging and print consumables before selecting an answer to this one.

a) 50 pounds                             b) 100 pounds                  c) 200 pounds

The correct answer here is b). 100 pounds of waste are created each year by just one typical laser printer. Now imagine how many laser printers are at work each day around the globe…that’s a lot of waste!

5. According to Print Audit, a company that provides print monitoring software, a decline in the amount of printing occurs when office workers believe their printing habits are being monitored. On average, what percentage of the print volume is reduced?

a) 5 percent                     b) 10 percent                   c) 15 percent

The answer to this final question in this year’s Green Office Print Challenge is b), 10 percent. This is the average drop in print volumes experienced in offices where employees have simply been advised that their print behaviors are being monitored.

Based upon the information in the challenge, it is easy to see how some simple steps, such as eliminating a printer or controlling the output of printed material, can help make your office greener and also reduce operational costs. 

There are a variety of ways you can optimize your office print environment to reduce costs and minimize your impact on our planet. Using appropriate hardware or implementing a Managed Print strategy are a couple of examples. The best way to determine the appropriate solution that fits your organization’s needs is to complete a no obligation print assessment.

Are you concerned about the impact your office’s printing practices have on the environment? Do you acknowledge Earth Day in your office? We welcome your thoughts and comments on this important issue and encourage you to share your “green office” print best practices with us!

Tags: environment, green office, Earth Day, print challenge