The TDSIT Blog

How to Practice Environmentally Friendly Printing

Posted by Tim Stanley on Thu, Dec 13, 2012 @ 08:30 AM

How to Practice Environmentally Friendly Printing

If your company is like many, a recycling box stood next to your printers for years. And for years, staff members tossed extra, misprinted or unneeded paper into the box. Every now and then the box appeared emptied –who took it and where it went was a mystery – and that was the extent of the “green” printing initiatives.

Today, thanks to digitization and the increasing role of managed print services (MPS), environmental sustainability has taken a larger and more impactful part of the print realm without taking time or resources from you or your staff.

What “green” means today
Environmental awareness and sustainability have gone beyond the recycling box to become part of many companies’ mission statements. Eco-friendly practices, from switching to energy-efficient light bulbs to obtaining enterprise-wide LEED (Leadership in Energy and Environmental Design) certification, all contribute to today’s green initiatives.

When it comes to printing, an MPS provider can take the lead in assessing your company’s current technology and usage, and provide recommendations on going greener in several ways:

  • Controlling paper. In an ideal world, no recycling box would be needed, because no paper would be wasted. The cost of paper, the resources it demands to create and distribute, and the potential damage that waste causes to both the environment and to a company’s budget are all concerns of the managed print services professional.
  • Managing ink and toner. Ink and toner run a close second to paper when it comes to the cost and environmental impact of waste. An MPS provider can both optimize the print fleet to save ink and train users on reducing the use of toner – reducing unnoticed resolution by printing in “grayscale” or “fast draft,” for example – providing small changes that can make a money-saving and planet-friendly difference.
  • Reducing energy consumption. It takes electricity to run the printers, electricity to light the room the printers are in, and even more electricity to do all this with multiple printers and locations when perhaps only one or two are actually needed. A strategic plan from an MPS provider can reorganize a company’s print infrastructure, creating more energy-efficient workspaces along the way.
  •  Promoting digital solutions. One highly effective long-term environmental solution, of course, is reducing the overall dependency on hard copies by adopting digital processes for documents and data that speed delivery of information, accommodate today’s mobile workforce, and ensure information security – all while conserving natural resources.

Going green made easier
Efficiency and profitability need not be compromised by a commitment to the environment. With the help of a managed print services partner, you can do your part for a more sustainable company – and planet.

 To find out how much your organization is spending on print, click here for your free print assessment:

Print Assessment

Tags: managed print services, multifunction print devices, green printing, environmentally friendly office, MFP, environmentally friendly printing