The TDSIT Blog

Paper Quality: How It Affects Digital Copier Performance

Posted by Tim Stanley on Tue, Nov 18, 2014 @ 11:07 AM

Paper Quality-How it Affects Copier Perfomance

While everyone can appreciate a good bargain, most often, you really do get what you pay for. When it comes to purchasing office supplies, it can be tempting to purchase the least expensive option in an effort to save money - after all, paper is paper, right? Wrong. Even with something as fundamental as this, quality matters, but don't stop there: follow these tips to ensure you make the most of your purchase by storing and loading your paper correctly

Invest Your Money Wisely

Sometimes you have to spend more, to make more. Good quality paper reduces downtime, lowers end user frustration, and keeps your machine cleaner, longer. It can also help prevent jams and service calls, more commonly associated with a lower quality product, as it:

  • Gives off less dust.
  • Has a more uniform cut and size, moving through your machine with ease.
  • Keeps its shape better, since it has a lower moisture content. 

Keep Your Cool

Where and how you store your reams is paramount to their health, and your level of satisfaction. Here are some tips:

  • Aim for a cool, dry room: consider a closed cabinet near the printer, or an indoor closet. 
  • Avoid heaters, air conditioners and humidifiers.
  • Don't remove the product from its packaging until you're ready to use it. 
  • Place the reams on a level surface, to avoid bending or creasing the material, which can cause jams. 

Loading Tips

Make the most of your purchase by following the proper procedures for loading:

  • After removing the paper from the package, fan it out in small batches, to prevent sticking. 
  • Check the packaging to see if the manufacturer has included any recommendations or instructions for loading.

Several factors contribute to the quality of your copies and prints and the performance of your printing equipment, many of which are out of your control. When it comes to the quality of your paper however, you're in the driver’s seat. Learn how you can save up to 30 % in 30 days, with the help of Managed Print Services, including a no obligation print assessment of your current practices and purchasing habits. 

To find out how much your business spends on print, click here for your free print assessment: 

Print Assessment

Tags: efficient printing, paper storage, paper quality

Why Your Organization Should Implement Print Rules

Posted by Tim Stanley on Thu, Oct 18, 2012 @ 08:30 AM

print rulesHenry Ford is credited with the change of business focus from simply mass production to lean mass production that is more efficient and cost-effective. Multinationals like Nike have placed internal measures to monitor their production costs and minimize expenses. Successful businesses in the 21st century strive to minimize costs and at the same time increase production. 

“Business as usual” has been redefined to mean cutting cost while increasing productivity and efficiency. Companies are monitoring every aspect of production in their businesses to ensure they are incurring the least possible costs. The cost of nearly everything related to production is monitored; from shipping charges to long-distance calls. Your company is also likely to have instituted cost-cutting measures in production in one way or the other. 

If cost-cutting is a primary concern of 21st century businesses, then why are you not tracking your office printing costs? 

We surveyed a number of SMBs that we determined would benefit from our office print assessment and our findings were similar across all participants. The study revealed that: 

1.         Businesses Have No Idea How Many Printers They Have On Their Network

Most businesses we surveyed were not aware of the number of printers they had in their networks. The total printers in a network determine a company’s overall printing costs, which can be significantly high for businesses with inefficient printing practices. The study also revealed that most businesses do not have rules-based printing and thus have no way of monitoring their printing costs. 

We also found out most businesses had printers from different vendors which, means multiple invoicing at the end of the year. Having different printer vendors means higher costs since separate P.O.s have to be sent to each vendor. 

2.         Business Do Not Know How Much They Are Spending On Printing

Most businesses we surveyed had no idea how much printing costs they incur every year. Moreover, very few of them had set internal measures to help them monitor and track their printing activities. Most businesses do not know that printer cartridges have different yields, and thus using different print cartridges can mean higher costs. Businesses are also incurring more costs by signing up for different plans. 

3.         Businesses Have No Office Printing Rules

Without monitoring the printing done by different departments, business cannot know their monthly or yearly printing costs. The businesses surveyed did not have a way of determining which departments or individuals printed what. 

The cost of printing color and the lack of rules-based printing can reduce a company’s revenues. Studies show that businesses incur printing costs of $.07 to $.50 per page because of not implementing no color printing rules. 

To cut down costs, there is a need for proper tracking and rules-based printing rules for different departments and individuals. The rules should outline what can be printed, who can print what and how it can be printed.

Rules-Based Printing

Rules-based printing can help your company reduce costs by identifying areas in your operations with inefficient printing practices. For example, your employees can know the most efficient printers to use for various works and printing can be restricted to deferent departments or employees. Money-saving measures like default black and white printing of emails and letters can also help to reduce costs.

Office Print Assessment

An office print assessment can help you identify cost-cutting opportunities in your company. The assessment can help your business take control of the office printing environment and improve its overall efficiency using technology programs like Managed Print Program. 

Click here for an office print assessment to find out how your company can reduce printing costs

Print Assessment

Tags: print assessment, efficient printing, document assessment, Rules based printing, print rules, all in one printer