If you're looking for ways to reduce your office budget, but think you've exhausted every option, think again. The office print environment is an area where substantial savings can often be had. A Managed Print Services (MPS) provider can help starting with a detailed print assessment designed to identify where your money is being spent, opportunities to reduce costs, increase productivity and cut down on waste.
What Is A Print Assessment?
A print assessment encompasses the monitoring of all print devices in your organization, over a set period of time. Once the information is gathered, a detailed report is presented, along with opportunities for improvement. Thanks to recent inroads in technology, software used to gather print data is quick, easy and accurate allowing businesses to gain an immediate understanding of their print network.
What to Expect
Your print assessment may be carried out in a variety of ways, depending on the size and scope of your organization. Options include:
- Walk About - For non-networked devices, or smaller operations, a walk around the office can yield significant results. By taking an inventory of all non-networked and networked devices, and running a configuration sheet at the start and end of the day, you can get an estimate of average daily print volumes. From there, volumes can be projected for a set period of time, and the necessary adjustments can be made.
- Deploying Print Assessment Software - For managers wishing to gain valuable insight into their actual cost of printing, print volumes and workflow, print assessment software can provide a more in-depth picture.
- Onsite Services - Perfect for large scale operations, businesses with multiple offices, or for those operating on an international level. A more in-depth assessment may be required, as bigger organizations tend to have less transparency in regards to expenses due to a fragmented print network.
An MPS provider will work with you to improve and streamline your print environment. A print assessment is the first step in this process and one that can generate immediate savings. Most organizations view printing as a necessary cost of doing business, but left unmanaged, can result in inefficiency, overspending and unnecessary waste. Partnering with an experienced MPS provider, is the best way to avoid these pitfalls, leaving you more time and resources to put towards growing your business.
For a no-obligation print environment assessment, contact us today.