The TDSIT Blog

The Advantages of an MFP & How Your Business Can Benefit!

Posted by Tim Stanley on Fri, Aug 23, 2013 @ 11:53 AM

 MFP Benefits

Multifunction printers (MFPs) are valuable all in one business solutions that can save your company both time and money—while reducing the need for costly resources like paper, toner, extra employees and more. Today’s multifunction solutions truly do offer you complete solutions, with features that include scanning, faxing, Bluetooth connections, WiFi, advanced photo printing and other tools—all in one place. Oh yes, they are great for printing too.

The Advantages of MFPs Are Many.

If you are considering adding MFPs to your work environment, there are many positive advantages to consider. By having these versatile devices connected to your network you will see efficiency and productivity start to soar. The latest technologies have been built right in to most of today’s MFP’s, including:

Cloud technology that allows you to print at any time and from wherever you are, you can even print images and other data that has been stored on remote servers.

Advanced scanning capabilities that include double hinged scanning for larger documents like magazines, journals, posters and more.

Picture scanning that includes being able to scan multiple pictures at one time and then save them as individual files—saving tremendous amount of time at the machine.

Easy to handle user interface instead of an old fashioned complicated button methods of years gone by.

Other handy connectivity features like WiFi, USB ports and more (You can even plug a camera directly into a printer and print out a job)

Scanning. Faxing. And oh yes, Printing!

Having a multifunction printer at the hub of your business puts all the business tools your employees or co-workers need in one convenient spot. It makes scanning faster, copying easier, faxing effortless and generally reduces the burden on everyone. And while there are so many benefits to a multifunction printer, one of the biggest is how it improves the way you print.

It is vital to pick the right model to meet your company’s needs however you need to consider duty cycles, speed, quality, output cost and more. Every business is different and MFPs come in many shapes and sizes too.  Here are a few tips to take into account:

Duty cycle is how much printing you do each month in terms of actual prints the machine outputs. A smaller office might print as few as 1,500 times per month, but larger companies tend to be in the tens of thousands. What’s your duty cycle? Be sure that the printer you choose is built to handle it.

Speed speaks for itself. You’ll quickly see that most MFPs will improve the speed at which you currently print, which in turn will vastly increase your productivity. Speed is measured in amount of pages per minute that you can print.

Quality also speaks for itself. Sometimes you need good quality for color documents or client presentations, but often you can get by on lesser, more affordable quality. That means having a printer that can adjust to fit your needs is important, too.

Ultimately with all the advantages a multifunction printer can bring to your business, you will see that the overall lower Total Cost of Operation (TCO) is worth every penny.

 

To find out how much your business spends on print, click here for your free print assessment: 

Print Assessment

 

 

Tags: MFPs, office productivity, office efficiency, all in one printer

Why Your Organization Should Implement Print Rules

Posted by Tim Stanley on Thu, Oct 18, 2012 @ 08:30 AM

print rulesHenry Ford is credited with the change of business focus from simply mass production to lean mass production that is more efficient and cost-effective. Multinationals like Nike have placed internal measures to monitor their production costs and minimize expenses. Successful businesses in the 21st century strive to minimize costs and at the same time increase production. 

“Business as usual” has been redefined to mean cutting cost while increasing productivity and efficiency. Companies are monitoring every aspect of production in their businesses to ensure they are incurring the least possible costs. The cost of nearly everything related to production is monitored; from shipping charges to long-distance calls. Your company is also likely to have instituted cost-cutting measures in production in one way or the other. 

If cost-cutting is a primary concern of 21st century businesses, then why are you not tracking your office printing costs? 

We surveyed a number of SMBs that we determined would benefit from our office print assessment and our findings were similar across all participants. The study revealed that: 

1.         Businesses Have No Idea How Many Printers They Have On Their Network

Most businesses we surveyed were not aware of the number of printers they had in their networks. The total printers in a network determine a company’s overall printing costs, which can be significantly high for businesses with inefficient printing practices. The study also revealed that most businesses do not have rules-based printing and thus have no way of monitoring their printing costs. 

We also found out most businesses had printers from different vendors which, means multiple invoicing at the end of the year. Having different printer vendors means higher costs since separate P.O.s have to be sent to each vendor. 

2.         Business Do Not Know How Much They Are Spending On Printing

Most businesses we surveyed had no idea how much printing costs they incur every year. Moreover, very few of them had set internal measures to help them monitor and track their printing activities. Most businesses do not know that printer cartridges have different yields, and thus using different print cartridges can mean higher costs. Businesses are also incurring more costs by signing up for different plans. 

3.         Businesses Have No Office Printing Rules

Without monitoring the printing done by different departments, business cannot know their monthly or yearly printing costs. The businesses surveyed did not have a way of determining which departments or individuals printed what. 

The cost of printing color and the lack of rules-based printing can reduce a company’s revenues. Studies show that businesses incur printing costs of $.07 to $.50 per page because of not implementing no color printing rules. 

To cut down costs, there is a need for proper tracking and rules-based printing rules for different departments and individuals. The rules should outline what can be printed, who can print what and how it can be printed.

Rules-Based Printing

Rules-based printing can help your company reduce costs by identifying areas in your operations with inefficient printing practices. For example, your employees can know the most efficient printers to use for various works and printing can be restricted to deferent departments or employees. Money-saving measures like default black and white printing of emails and letters can also help to reduce costs.

Office Print Assessment

An office print assessment can help you identify cost-cutting opportunities in your company. The assessment can help your business take control of the office printing environment and improve its overall efficiency using technology programs like Managed Print Program. 

Click here for an office print assessment to find out how your company can reduce printing costs

Print Assessment

Tags: print assessment, efficient printing, document assessment, Rules based printing, print rules, all in one printer